This article explains how Adapt integrates with Broadbean for their AdCourier, Aplitrack and CV Search products.
Pre-requisites and Set-up
Users should have a direct account with Broadbean for Job posting and CV Search to use these functions and will be issued with a username and password.
Note: Your Bullhorn representative will need these details to set up the integration with Adapt. Please contact them to set up the integration.
The Broadbean username and password is input on the ‘Employee’ page of the ‘Agency’ tab in the Administrator/Manager profile. Broadbean will be chosen as the Multi-poster option on the Multi-poster page within Application Settings. Job posting authorisation can also be set here if required.
Broadbean Posting (AdCourier) Integration
Users of Adapt can post job adverts to Broadbean, view any responses, track and manage the responses and import candidates into Adapt, all without navigating away from Adapt.
From a Job within Adapt, use the ‘Multi-poster’ page and then the ‘Export Job’ link.
Select the job boards for posting.
Complete the Advert details page. * are mandatory fields.
Once reviewed, the advert is sent and the workflows are written to the Adapt Journal. An Advert record is automatically created in Adapt (linked to the job) giving details of when and where the Advert was posted. The source of any applicants to the job will be automatically tracked.
Broadbean Applicant tracking (Aplitrack) Integration
Within the Jobs menu, there is a Multi-poster option. Once selected, the user will see a list of their posted job adverts.
Either click on the ‘R’ column, if there is a number, to see any responses, or select the Job advert using the Job Title hyperlink and click on the ‘Responses’ tab to see any applicants:
The new potential candidate will appear as an unranked applicant. The applicant should be assessed and ranked by clicking on the coloured flags:
With automatic source tracking in place, users can now use this to report or search on the most effective Job Boards or Adverts.
In this example, applicant Bridget Schubert has been ranked as Green flag and applicant Barry Jones as Amber flag. They now move into ‘suitable applicants’ and ‘maybe suitable applicants’ lists within the Broadbean window.
If the user’s subscription includes Broadbean CV parsing, additional information from the candidate’s CV will also be imported into Adapt.
Details of the Job adverts and all responses can be viewed in the Job ‘Advert Responses’ page.
The User can also delete and resend Broadbean Adverts from this page:
Resend without changes – Select the relevant advert. This will resend the advert exactly as it was, back out to the job boards originally selected (Note: This can only be run against expired adverts.)
Delete Advert – Select the relevant advert. This will remove the advert from the job boards it has been posted to (Note: This can only be run against live adverts).
When Broadbean adverts are deleted, they will show on the Adapt Advert Responses page with an Advert Status of Deleted.
In Broadbean, adverts that have been deleted will appear with a strikethrough until their overnight process removes them completely.
These workflows are also available from the Advert record, using the Multi-poster activity:
Broadbean Searching Integration
Users can also make use of Broadbean’s external search product from within Adapt. This is run from the ‘Searches’ menu. It allows users to search across all of the CV databases and professional networks Broadbean use to recruit. Real-time search results will be returned from all CV database subscriptions as well as free channels.
Once a search list is returned, users can select a candidate and ‘shortlist’ them to a Broadbean advert which then updates the advert shortlist and imports the candidate into Adapt (in the same way as clicking the green flag against an unranked applicant).