When creating a new Temp Shift job, users will need to select a Rate Time Definition Type which defines when a Rate Type is applicable. This in turn calculates the rate and will ultimately calculate pay and charge based on the hours worked when entering the timesheet.

These are created in the Time Definition page of a Client record, or the Rate Time Definition page of a Framework record (except for No RTD which does not need to be set up in advance of creating a job). There are 5 options for the user to choose:

1. No RTD – This means the user does not need to define the rates up front, only when they create the Job. It does not need to be set up in advance as it doesn’t use Frameworks or Rate Matrices instead, when creating a new Temp Shift job, new ‘Job only’ rates will be created. Shifts can be added as required using the Shift Info page or the Temp Desk without considering whether there are valid rates in place. This should be used when users only want to create rates of pay for the Job being created. 

2. Shift Rate Time – This should be used when a user needs to define rates of pay for different shift types. If a shift pays a certain rate, and the start and end times are set, use a Shift Rate Time Definition: Information required:

  • Name of Shifts

  • Pay and Charge rates of each shift

  • Create Shift Time definitions for each shift to pre-load the hours when creating shifts - Shift start and end times.

3. Time Bands – If certain hours worked are paid a certain rate, use this. When using Time Bands, the shift times are not set, as the shifts can differ, but all will fall within the time ranges specified. This allows shifts to straddle different time bands and therefore use different rates of pay. Information required:

  • Pay and charge rates attached to the time range(s)

4. Daily Hours – This should be used when a user needs to define rates of pay for a set number of hours worked in a day. If workers are paid overtime rates after a certain number of hours are worked in a day, use this.Information required:

  • Pay and charge rates attached to the total of hours worked in a day

5. Weekly Hours - This should be used when a user needs to define rates of pay for a set number of hours worked in a week. If workers are paid overtime rates after a certain number of hours are worked in a week use this.Information required:

  • Pay and charge rates attached to the total of hours worked in a week 

The chosen Rate Time Definition Type is selected when creating the Temp Shift Job: 

To follow the steps for creating Temp Shift jobs with NO RTD click here. 

To follow the steps to create Temp Shift Jobs using RTDs click here.

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