Within a ‘Contact’ record, use the action from the Activities menu for ‘New Temp Job’ (or use the short-cut icon). Choose the ‘Temp Regular Job’ button.
Enter the information into the screen, (all fields outlined in red are mandatory).
Add any rates as required or use the 'Rate Category' to pull in Client rates.
Note - The Job rates can be updated from the Rates and Payroll page of the Job record. The Client rates can be updated/added from the Financial Information page of the Client record.
Users can upload a Job description/specification document when creating a new Temp Job. Use the ‘Upload Documents’ icon, select the document and upload. Once created, the document will be saved in the Job Spec folder of the Document Library.
Users can “back date” Temporary Jobs by entering a start date earlier than today’s date. Please note that the start date of the job when creating the Vacancy is a nominal date, as it does not impact the date the Temp started working; this is defined by the check in workflow.
For AWR purposes, a role is identified by the key skills, duties and responsibilities of the role, rather than a job title or who the role reports to. For that reason, Adapt uses Primary Job Category as a mandatory field to determine the role.
Day 1 Entitlement Information - This field is used to determine where the Day 1 Entitlement Information is stored within the Adapt Document Library. Options include Employer Record, Job Record or not at all.
AWR Comparator Information - This field is used to determine where the Post AWR Rate Information is stored within the Adapt Document Library. Options include Employer Record, Job Record or not at all.
Note - Placements include a Job Category. When a placement is made the Primary Category from the Job will be used as a default, but there will be an option to change the Job Category of the placement, both as the placement is made and at a later date.
Click Confirm to create a New Temporary Job (Regular) record. Should the vacancy duration be longer than 12 weeks, the user is notified that the vacancy is subject to AWR. This message is for information only.
Once OK has been clicked the Job record is created. To access the Job, click onto the Job hyperlink within the Open Jobs section.